الوظائف

Office Manager at Al Ahly leasing

Office Manager at Al Ahly leasing

Job Purpose

Provide daily assistance to the Chairman in organizing daily activities

  • Act as a focal point in managing all tasks and delegations assigned by the Chairman
  • Support the Chairman with travel bookings and travel itinerary management as required

Job Responsibilities

  • Act as the lead face for chairman visitors and guest to the office
  • Providing daily assistance to the Chairman including identifying and making recommendations to improve generalist administrative processes
  • Responsible for scheduling and maintaining Chairman’s calendar
  • Ensure timely and accurate record keeping of correspondence, contacts, paper / electronic file storage
  • Facilitate meeting coordination internally and externally for several initiatives while ensuring required resources are readily available, including meeting room set up and catering supplies
  • Coordinate domestic and international travel arrangements for Chairman to include securing travel authorizations, securing international visas, creating trip itineraries, arranging air and/or ground transportation
  • Process expense reimbursement claims as required.
  • Maintain a standard of excellence in compliance with ALC policies and procedures
  • Assist with special projects assigned by the chairman as required
  • Take meeting minutes whenever requested
  • Fulfill all tasks delegated by the Chairman timely and effectively

Qualifications

  • Bachelor’s degree from a reputable university
  • Minimum 15 years’ experience in office management or administrative roles with minimum 5 years with top executives
  • Must have excellent attention to detail and ability to accurately prepare and proof materials, calendars and correspondence
  • Effectively and proactively able to manage tasks simultaneously
  • Demonstrable ability to work independently and collaboratively on projects and across departments
  • Ability to manage to deadlines with composure and patience
  • Self-motivated, accurate and professional at all times
  • Flexible and willing to work well under pressure and in a fast paced environment
  • Strict adherence to ethical and confidentiality guidelines
  • Strong computer skills (MS Office – Excel, Word, PowerPoint, Concur)
  • Capability of designing presentations using Power Point Timely and with high quality
  • Demonstrable ability to act as a liaison with senior level management
  • Thorough knowledge of administrative support practices and effective execution
  • Extensive experience with calendaring
  • Outstanding command of the English language
  • Well-developed organizational and time management skills
  • Excellent written and verbal communication in English and Arabic language
  • Capable of working extended hours to meet business needs when required

Apply

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